What is ERP transformation?
Growing companies accumulate ERP systems through acquisitions and expansion into new regions and business lines, and, over time, large corporations can find themselves burdened with some 15 to 20 ERP systems or even more. Hence, ERP landscapes can eventually become unmanageable and the nature of ERP projects from a consulting perspective naturally shifts from implementing new systems to landscape transformations. Transformation projects are among the most critical, complex and expensive programs that affect an organisation and its business processes. Transformations can be driven by business factors (mergers/acquisitions, disposals or restructurings) or technology (consolidation, upgrades/platform migration or data harmonisation).
Exhibit 6: The SNP Transformation Backbone
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Digitalisation and artificial intelligence might exponentially grow the amount of data modern enterprises will have to process. Today, often unseen by the public, but very transparent in the business world is the growth of ERP and related business process automation. This has been a trend for the last 25 years and will continue with the automisation of business and production processes. New digitally based process and business networks are about to drive productivity and force new levels of hyper-competition into the markets. At the same time, with every change to a business, a merger or a divestiture, a change in the organisation or process setup, the underlying systems have to be adapted and along with them the ever growing amount of data. Reorganising the data along with the required process changes driven by mandatory refitting of companies to their business environment is the market in which SNP wants to improve its position.
The launch of SAP HANA and SAP S/4HANA has started and will affect the markets over at least the next 10 years. If companies want to move to SAP S/4HANA, this change comes with the need to look at data structures – a core competency of SNP. In order to support SNP’s business model for SAP S/4HANA migrations, there may be the need for substantial investments in new products, depending on the overall ERP market development as well as SAP’s ability to provide the basis for migration tools. Depending on how fast customers are ready to adopt SAP S/4HANA, this new release of SAP has the potential to have a positive impact on SNP’s revenues.
European focus: Transitioning to SAP S/4HANA
A key driver for company transformations is the growing digitisation of business processes with SAP S/4HANA. In pilot projects, SNP is already working on migration paths to SAP S/4HANA that are as efficient as possible. At the moment, the switch to S/4HANA is the most urgent issue for many European companies. Here, the introduction of SAP S/4HANA means that a completely new technological architecture needs to be developed. For many companies, switching to this new product is associated with changes in business processes and necessitates fundamental strategic consideration prior to the introduction. SNP’s aim is to establish its software as an industry standard for transformations towards S/4 and play a key role in shaping this market via software-based solutions. In the past 18 months, SNP has expanded its already extensive knowledge about data and process transformations into SAP S/4HANA. In addition to the challenges associated with S/4HANA, SNP also sees cloud architectures, mobility, in memory and HANA as opportunities.
SNP Transformation Backbone with SAP Landscape Transformation software (T-B)
T-B takes the user right through the transformation process. A typical T-B project begins with SNP Systems Scan, which enables a systematic analysis of company structures to help to tailor the project. The next stage involves SNP Analysis, which analyses, compares and interprets the business processes, key configuration and components in order to plan the transformation. SNP Cockpits comes in at the design phase, guiding the user through the project. Finally, SNP Execution provides a speedy, automated, controlled and transparent generation and execution of the transformation program.
Exhibit 7: A transformation project using SNP Transformation Backbone
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Predefined routines are available for a number of common scenarios such as system consolidation (mergers/acquisitions), carve outs (disposals), chart of accounts restructuring (data harmonisation), legacy migration (can require Dragoman for translation) and platform migration (ERP upgrade, can require Data Provisioning & Masking for scenario analysis).
A conventional or classic transformation
A classic transformation project will involve a large amount of manual processes and tailored programming and is typically based around MS Excel and MS Project. Consequently it will be less flexible and transparent than the standardised SNP software-based solution and with a greater risk of missing deadlines. While operational data (master data, open items and balances) are preserved, data history is typically lost. The classic approach can make use of tools that have been developed on previous projects or are available in the market such as SAP Data Services. Nevertheless, the approach typically requires significantly more consultant man days and time on tool development, while the software usage is much lower, and hence the project will take much longer and there is a greater risk of human error.
Key advantages of the SNP Transformation Backbone software
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It speeds up projects. For example, a team working on a “carve out” could complete a T-B-based project in two to four months rather than the three to six months it would take to do manually.
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It reduces cost by reducing consultant man days.
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It improves the quality of the transformation, so much so that SNP Transformation Backbone is the only software that is certified by both Ernst & Young and PricewaterhouseCoopers. This means that in using the software, companies can significantly reduce their auditing costs. SNP software is certified according to IDW (Institute of Public Auditors in Germany) standards.
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It preserves the data history (manual projects typically do not).
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It minimises business disruption.
The precise benefits depend on the type of project; there is high variability.
Hewlett Packard case study
In February 2015, SNP was commissioned to divide the global SAP system landscape of Hewlett-Packard (HP), in one of SNP’s biggest contracts to date with a value exceeding $5m. In November 2014, the US IT giant announced that it would split into two independent companies – Hewlett-Packard Enterprise (or HPE, a services-based technology solutions business) and HP Inc (a hardware-based provider of computers and printers along with related software and services) in what we understand was the largest corporate separation ever undertaken. As a result, the new companies needed to “carve out” their ERP systems and to achieve this in a very tight deadline, as the demerger was to take place on 1 November 2015. SNP won the contract against intense competition, including SAP, with HP opting for SNP’s software-based approach to benefit from the time and price efficiencies. HP already knew SNP very well, as HP is a re-seller of SNP’s software.
Exhibit 8: Hewlett-Packard split
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The mammoth project was completed in November according to plan. The T-B software developed by SNP ensured that the previous IT landscape was smoothly transformed into what are now separate ERP structures for company-wide resource planning without any significant impact on ongoing operations. The magnitude of this company split was unprecedented in terms of its size and complexity: project costs were estimated at c $2bn, involving 300k people and 786 legal entities across three continents. Overall, data volume of c 50 terabytes from 16 systems was transformed in just 14 days. The project demonstrated the advantages of a software-based transformation approach. In view of the significant cost and time savings, the use of SNP software ensured that the IT landscape could be transformed into two new, separate ERP structures without having any considerable effects on ongoing business operations or problems. The transformation of the IT landscape had to be completed in six months as the final quarter of the last joint fiscal year had to be depicted in two IT landscapes. SNP has subsequently won additional business in the merger of HPE Enterprise Services with Computer Sciences Corp (CSC).